Mamlaka

Mandate of Regional Secretariat

The role of the RS as stipulated in the Act No. 19 of 1997 and the approved Organization Structure and staffing levels (2010) for RS is divided into administrative role and Developmental role.

ADMINISTRATIVE ROLE

The Administrative Role is in three parts;

To ensure peace and tranquility for all the Regional inhabitants to enable them to pursue their goals.

To facilitate and assist LGAs in the Region to undertake and discharge their responsibilities by providing and securing the enabling environment for the successful performance of their duties and functions.

DEVELOPMENTAL ROLE

The key development functions to be performed by the RS are as follows:

Planning and Coordination which focus on providing  expertise and services in planning, budgeting and coordinate Regional Secretariats in providing backstopping expertise to LGAs, Coordinate implementation of diversity issues including gender, disability, HIV/AIDS,  act as Regional Gender Focal point; Coordinate Disaster Management exercises in the Region and Monitor and Evaluate performance of LGAs.

Health and Social Welfare Sector which will also comprise the Regional Hospital focusing in facilitating the provision of health preventive, curative, health development and social welfare in the Region, build capacity to LGAs, Co-ordinate and advise on implementation of health policy in the Region, and backstopping support during health epidemics in the region;

Education Sector focused on facilitating the provision of educational development services including administering and Coordination of Pre- Primary, Primary, Adult and Non – formal Education and Secondary schools examinations. Placement of Primary and Secondary School Teachers in the Region, advise LGAs on implementation of Culture and Sports Policy; and sports related activities in the region.

Economic and Productive Sector focusing on providing expertise facilitation and build capacity to LGAs  on Economic and Productive Sectors to LGA, Co-ordinate implementation of Agriculture, Livestock, Co-operative, Forest, Game, Fisheries, Industries, Trade, and Marketing Policies in the Region. Monitor, coordinate, and facilitate Forestry and wildlife issues irrigation schemes in the region, implementation of Environmental laws Act No. 2 of 2004; and Coordinate implementation of Business Process Improvement in the Region.

Infrastructure Development which aim at  providing backstopping expertise services to LGAs in the development of infrastructure, Co-ordinate implementation of Roads, Building, Energy, Survey, Land and Town Planning Policies, Laws, Regulations and Standards; Liaise with the relevant authorities in the Central and Local Government on civil engineering matters; Assist LGAs in land acquisition by central government; Prepare maps for town planning; and advise RAS on Environmental Impact Assessment (EIA).

Water Services focus on  provide backstopping expert services to LGAs in the development of Water sector analysis, coordinate and advise on the implementation of Water Sector Policies in the Region, Facilitate LGAs in preparation of guidelines for implementation and rehabilitation of water projects.

LGAs’ Management Services focus in providing expertise and service in developing good governance in LGAs, advise and facilitate proper use of public finances in LGAs capacitate and promote good governance in LGAs; facilitate review of structures and processes in LGAs; take part in routine inspections of LGA performance, and conducting ad hoc Inspections; assist LGAs budget preparations and expenditure; Coordinate and advise LGAs on Human Resources Management, advise LGAs on Administrative matters, Oversee the implementation of the Election Manifesto; Co-ordinate preparation, implementation, monitoring and evaluation of the  LGAs client service charter; and advise RAS and LGAs on implementation of Labour laws.

Administration and Human Resources Management aim at providing support, expertise and services on human resources management and administrative matters to the RS, Coordinate implementation of Public Service Management Policy and other Acts pertaining to administration and management of Public Service; Co-ordinate preparation, implementation, monitoring and evaluation of the RS client service charter; Provide registry, office and records management services, Protocol, security, cleanness and ground maintenance, real estates and transport services . Also serves as a Secretariat support to the appointment of “Adhoc Committees” in the Region.

Finance and accounts focus to provide quality financial management and Accounting services for the RS. Prepare and effect payment of salaries, and other payments  to employees/customers, manage payroll and deductions from salaries and submit to relevant authorities, facilitate; Prepare budgets and monitor expenditure, Reply all audit and management queries and observations raised by Controller and Auditor General; and Prepare Final report and submit to Accountant General and Controller and Auditor General and Collect revenue;

Internal audit unit to provide objective assuarance and consulting services designed to add value and improve the RS operations

Procurement Management focus on providing expertise and services in procurement, storage and supply of goods and services for the RS. Advise the management on matters pertaining to the procurement of goods and services and logistics management in the Region;

Information and Communication Technology focus to provide expertise and services on application of ICT to the RS. Advice Regional Secretariat Management on the matters pertaining to policies related to ICT and e-government implementation facilitate LGAs in the development and implementation of ICT initiatives;

Legal Services focus to provide legal expertise and services to the RS.  Provide legal advice and assistance to the RS and LGAs on the interpretation of laws, contract, agreements, guarantees, memorandum of understanding, consultancy agreement and other legal documents in liaison with the PMO – RALG Director of Legal Services and Attorney General Chamber.

The development role concludes by monitoring and evaluating (a) ‘the building of capacity to deliver’ and (b) the delivery of services from that increased capacity to perform. The assessment of service delivery focuses on both the achievement of the declared targets and the impact of these achievements on communities.